An image of students attending a university convention

 by Kate Nelson
, posted On 22 Nov '21
 Marketing Co-ordinator at Teesside University

How to prepare your students for their first UCAS fair

Busy halls, lots of noise, achy feet. It’s easy for students to get overwhelmed at a UCAS/ Higher Education fair. Here’s my top tips when preparing them for what to expect and how to make the best use of their time.

It’s all about the prep

Encourage students to research which universities they want to talk to and where they are located in the exhibition centre. For UCAS events, universities exhibit in alphabetical order so it’s normally quite easy to find us.

It would be helpful for them to prepare a list of questions to ask; entry requirements, facilities, placements, accommodation and information about the region are good starting points. They could be speaking to ten or more unis, remind students to bring along a pen and paper to make notes.

Universities will ask to scan students’ barcodes, ask them to have this easily accessible and not hidden away in the bottom of their bag. We know students are wary about spamming, but we only send information that is relevant and useful to them and they can unsubscribe at any time.

UCAS fairs are a great opportunity for students to expand their horizons. Encourage them to speak to universities they haven’t heard of or considered previously (and not to just follow their friends – easier said than done). They might be surprised by what they hear and learn about courses or opportunities they didn’t know were available.

Prospectuses weigh a tonne!

Some students will be happy having a chat with staff on the stand and follow up with an online request for a prospectus to be sent to their home. Others want to collect a prospectus from every uni they chat to. If this is the case, they will need a really sturdy bag, or if they have one, a small suitcase on wheels is ideal.

Time management

UCAS fairs include workshops and seminars on a range of topics including transition, progression and student finance talks. Students might think they need to go to all of these, but many colleges offer these talks internally at key points in the academic cycle. Have a chat with students beforehand to make them aware of this so they can make the best use of their time whilst at the fair.

Keep energy levels up

Food and drink at exhibition centres cost a small fortune, with long queues for a bottle of pop and a burger. It can also get quite warm so students should bring along snacks, drinks and, if they are super organised, a packed lunch.

Bonus CPD for you – what can you be doing during the event?

UCAS fairs are a great networking opportunity and chance for you to find out about developments in different institutions and the sector. At Teesside we always bring along teacher and advisor packs containing information on our outreach offer to give to staff we speak to. Ask other universities if they have something similar.

Follow up

Students have attended the convention, are exhausted from carrying all those prospectuses and skint from spending a fortune on hotdogs. What’s next? Students will have been given lots of information and spoke to lots of different universities during the day, so whilst it is fresh in their minds, ask them to make notes on the bus journey home – who did they speak to and what did they like? This will be so helpful when they come to re-visit the information in a few weeks.

Encourage students to book themselves onto open days for those unis they really liked. Seeing the campus, facilities and being able to speak to academic staff helps so much towards making an informed decision.

Good luck and Teesside University will see you at a UCAS fair soon!



Teachers, careers colleagues and support staff: request your FREE UniTasterDays Teachers' Guide to University brochure.


This brochure has been produced by UniTasterDays.com in collaboration with HELOA - to support the university guidance that is provided in secondary schools and colleges.

Editorial has been provided by over 35 colleagues at universities and higher education institutions throughout the UK. On topics covering how to support students with their university decisions, university events, widening participation & fair access, UCAS applications (including writing school references) and more. It also includes the key student finance facts from Martin Lewis.


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