A school and
college guide to
event platforms and
preparing for virtual university events
Before the pandemic, if someone had said to me “I’ll
see you on Zoom”, I would have had no idea what
they were talking about. Now I feel like I live my
whole life on Zoom or equivalent. During the 2020-21 academic year, virtual events
became the new normal for universities
across the world.
Universities will have a preferred platform for
their events and this will vary from institution
to institution. I have outlined a few of these
Zoom Webinar/Google Meet/Microsoft Teams university events
These are all simple, straight-forward webinar
platforms that allows the host to share a
presentation. All the platforms have a Q&A, chat
and a record function.
Adobe Connect university events
This is an online training platform. As well as all basic
webinar functionally, Adobe Connect has many
other components that will allow the user to
participate in interactive online activities.
Ivent/Easy Virtual Fair/VFairs university events
These are large scale event platforms designed to
support thousands of users. Fantastic for online
careers and university fairs.
How schools and colleges can prepare for online university events
For all online events you will need access to a
computer, laptop or mobile phone with speakers.
Most computers and phones will also have a
webcam. Webcams are not necessarily needed for
events but if you are attending online training, a
webcam may be beneficial.
Here are a few things to keep in mind when
attending and preparing for events:
- Most online events will be recorded by the host,
so it can be made available later on. It is the duty
of the host to make you aware of this, so you can
leave or turn off your own video if you do not wish
to be included in the recording.
- Instead of physical handouts you may be sent
digital documents during the event, be sure to
download these. You may also find that links to
useful websites may be sent to you during the
webinar through the chat function. A useful tip
is to click on these links during the session and
bookmark them so you can come back to them
- Some events may be hosted over a few
platforms. For example, content, videos and pre-
recorded sessions could be on the university
website, but the live webinars may be delivered
- When you are sent the joining instructions
before the event, do read them fully. They will
include the timings and any other practical
information like the equipment you may need
and if you need to prepare anything in advance.
A further top tip is to make note of the contact
details of the host, so you can contact them if you
run into any technical difficulties.